Best Event Management Apps & Software: The Ultimate Guide

Let’s be honest – event planning can be like riding a unicycle while juggling flaming swords. There are so many things that need to be coordinated, it’s no wonder the logistics, deadlines, and coordination can drive us nuts. The good news is that technology exists to assist. From guest list management to expense tracking, there’s an app for that. Actually, recent figures indicate that the global event management apps market will increase from $7.58 billion in 2020 to $14.96 billion by 2026.

Statistics for the in-depth analysis of Event Planning & Management Industry.

• Event App Adoption: By the reports of Scott Max 82% of event planners consider attendee engagement a key performance factor, highlighting the importance of event apps in enhancing participant interaction.
• Virtual Event Cost-Effectiveness: 84% of organizations confirm that virtual events are cheaper than in-person events, showcasing the financial advantage of digital platforms. This report is published by Scott Max.
• Event App Necessity: Nunify says 60% of event organizers acknowledge event apps as an inseparable part for events in 2024, promoting their crucial role in modern event management.
• AI Integration in Event Apps: 86% of mobile event apps incorporate AI to enhance user experience, including features like chatbots and smart matchmaking. Agorify
• Event Industry Growth: The global events industry is projected to reach $2 trillion by 2028, with a compound annual growth rate (CAGR) of 11.1% between 2022 and 2028. Upmetrics
• In-Person Event Resurgence: 86.4% of event organizers plan to maintain or increase the number of in-person events in 2024 compared to 2023, indicating a strong return to face-to-face gatherings. Micepad
• Event App Feature Utilization: 98.3% of event professionals use the agenda/sessions feature in mobile event apps, making it the most utilized feature. LLC Buddy
• Event App Feature Utilization: 93% of event professionals use the sponsors/exhibitors listing feature in mobile event apps, highlighting its importance in event planning. LLC Buddy
• Event App Feature Utilization: 89.3% of event professionals use the speakers listing feature in mobile event apps, emphasizing its value for attendees. LLC Buddy
• Event App Feature Utilization: 27% of all virtual/hybrid meetings use mobile apps, indicating a growing trend in integrating technology for event management. Sweap

Whether you’re planning a small party, corporate party, or huge conference, getting the right tools can be a game-changer. And, good news is that some of the top event management apps are now available for free and premium versions. If you’re an event planner, coordinator, or simply someone who’s planning a party, we’ve got you covered with our list of the 10 Best Event Planning & Management Apps, their major features, download links, and pros and cons. So, if you’re looking to make event planning easier and more efficient, this blog is for you.

How to Select the Right Event Management Software?

Selecting the right event management software is a decision that can make or break your event. With all the platforms available, it is crucially important that you determine what your specific needs are and how a solution with software will enable you to achieve those needs. Let’s go through the major considerations to keep in mind when selecting the ideal event management software for your event.

Register On Event Management App As Per Your Requirement:

The key to choosing proper event software is knowing what your event specifically requires. If you’re having a large conference, you will likely require robust scheduling and session management features. But if you’re having a small event, you may be able to get by with something less, such as basic registration and ticketing software like bookmyshow.

For big or hybrid events (where you have on-site and off-site attendees concurrently), ensure that the software can handle virtual event management like Zoom. An integrated support for hybrids will be able to help you manage all attendees seamlessly. You might also require the integration of other solutions such as venue software or rental software, depending on whether you’re working with physical venues or equipment.

10 Best Event Planning & Management Apps

Eventbrite

Eventbrite is among the top event management apps, offering solid features for ticketing, promotion, and event registration. It has a free event management app that allows one to create an event page with ease, sell tickets, and monitor attendance—a perfect fit for small and big events. It’s ideal for concerts, conferences, and even workshops. Payment processing and social media integration to promote your event are also added. You may download the Eventbrite app here. It is simple to use, ideal for small and large events, and offers a free plan for basic event management. But for paid events, it charges transaction fees, and the free plan lacks full customization features.

Whova

Whova offers end-to-end event management software, ideal for conferences, trade shows, and conventions. The app allows you to manage schedules, engage with attendees, and even take feedback. The fundamental event management app version is convenient, but the higher end features are subscription-based. However, it’s one of the best event management apps for those who need networking and attendee engagement. They have several event management features like managing event agendas, attendee networking, and live alerts. It allows event planners to communicate with attendees, survey them, and handle sponsors and exhibitors. It is excellent for networking, especially at large conferences and trade shows, with a tidy interface. The premium features are, however, costly, and the free version lacks functionality.

Social Tables

Social Tables excels at event floor planning and managing seating charts. It is a must-have for event managers who are working with catering staff and venues. While it’s among the best event management software for large events, the price may not be ideal for small events. Social Tables is mainly event floor planning, guest list, and seating chart construction focused, which is most ideal for venues and catering operations. It provides 3D visualizations and collaboration features for event design and delivery. Social Tables can be downloaded here. It is great for creating detailed floor plans and seating charts, but it works well for large events, and it is too expensive for small events.

Aventri

Aventri provides advanced event management solutions, including event registration, engagement of attendees, mobile apps, and advanced event analytics. It also features budgeting options for event organizers to track costs. You can access the Aventri app here. All-in-one platform is most suitable for corporate events, with strong analytics and customization. Its learning curve and higher price can be challenging to small events or new users. Aventri offers event organizers a range of tools, such as registration, marketing, and budgeting functions. It’s best known for its powerful analytics, making it one of the top event management apps for business and large events.

Event Manager Movie App

Event Manager Movie App is a specialty app with a focus on planning and managing film events. Whether movie screening, premiere, or movie night, this app may provide features for managing guest lists, scheduling, and ticketing. It’s great for people planning events related to the film industry. It is particularly designed for movie-themed event planning, with ticket reservation, calendaring, and guest list features. It’s a specialized application, perfect for movie screening, premiere, or theme night planning. It’s easy and cheap for movie events but lacks broader event management features, thus not practical for non-movie events.

Cvent

Cvent is a powerful event management software with event registration, venue management, and attendee tracking. It also comes with analytics, mobile apps, and post-event reporting to track success. Cvent is excellent for large events and corporate events with a wide range of features and strong data analysis. It is not, however, cost-effective for small events, and the user interface can be intimidating for a first-time user. They are market leaders in the event management software space. It has a comprehensive set of features such as event registration, venue management, and analytics. Though most suited for gigantic conferences and corporate meetings, its cost and complexity can be out of place for tiny events.

Bizzabo

Bizzabo is one of the best event management software for crafting memorable events. It stands out because it includes virtual event functionality and interaction for participants. Be it hybrid events or massive conferences, it’s an ideal solution for planners to craft meaningful experiences. They provide event registration software, agenda management, engagement of attendees, and ticketing. It also possesses great event marketing tools and analytics to measure post-event metrics. It is excellent for hybrid and virtual event management with awesome engagement features. The costs may be pricey for small events, and there could be some time taken in fully setting up.

Splash

It is an easy-to-use platform that combines event marketing with event management. With its simple-to-use invitation, RSVP management, and social media promotion features, it is ideal for corporate events and social gatherings. Splash is an event marketing tool that enables one to design custom event invitations, monitor RSVPs, and advertise events on social media. It also has analytics to gauge the success of the event. It is easy to use and ideal for marketing events, but it’s not very capable in its free version, and it may not be the best option for extremely large events.

Zoho Backstage

Zoho Backstage offers a one-stop-shop solution for event management, including customizable event sites, registration, and ticketing features. It is an affordable option for small to medium-sized events, but it might not encompass all the advanced features of larger solutions. Zoho Backstage is a flexible event management solution with customizable event websites, online registration, ticketing, and marketing tools. It’s ideal for virtual as well as physical events. It is budget-friendly, highly customizable, and suitable for small to medium events. But it will not provide as rich of a set of features as some other premium event management software, and it has a learning curve.

Epson Event Manager Software

Epson Event Manager Software helps check in visitors and scan tickets, and it gets along well with Epson printers. It’s ideal for on-site management of events that employ printed tickets. It does a great job with on-site check-in and ticket scanning but is limited to Epson hardware and lacks full event management features like some others on the list. They have a specialized tool just for event check-ins and ticket scanning, especially if you use Epson printers. It’s great for events where attendees have printed tickets and need to check in, but it does not have complete event management features.

Key Features of Event Management Application and Platform

Event management apps have become indispensable instruments for event organizing, planning, and event implementation of all nature. From non-profit groups, corporate functions, to local social gatherings, event management software takes care of each and every stage of event organizing. The following are some of the primary features you would look for in event management software:

Event Planning and Scheduling

One of the prime benefits of event management software is the feature to organize the planning and scheduling in an easy and efficient manner. Through easy-to-use interfaces, you can readily develop event schedules, arrange reminders, and make automation to help keep things going according to schedule. Right from conceptualization to the event date, the software assists you to stay on your toes and prevent missing key information.

Guest Management

Managing guests is easy with event management applications. RSVP tracking, guest registration, and invitation management are typical in most event management computer programs. This is especially useful for non-profit event management software, where donations, volunteers, and guests tracking is crucial.

Ticketing and Registration

Most event management applications have built-in ticketing and registration features. Whether you’re hosting a company event or fundraising gala, seamless registration management capabilities and digital ticketing make things much easier to handle. A few even support free event management software with tickets for smaller or free events.

Budget and Financial Management

Monitoring expenses, tracking budgets, and creating financial reports are standard responsibilities for any event planner. Nonprofit event planning software and business event planning software usually feature mechanisms for financial control of the event. Tracking sponsorships, ticket sales, and donations becomes as simple as this.

Most event management apps have the feature of building personalized event websites. This feature allows you to market your event with a dedicated page containing important details like schedules, speaker profiles, and sponsor details. For non-profit event management software, these sites can also have donation systems, allowing you to easily raise funds for a cause.

Marketing Tools and Communication

Good communication is vital to an event’s success. With features such as email promotion, reminders, and integration with social networks, event management software enables the promoter to promote the event and remind attendees about the event. Organizing either a corporate event or a charity event, you’ll find that these tools play an important part in communicating with your audience and improving attendance.

Event Analytics and Reporting

Post-event analysis is a necessary component of any event management system that is robust. With sophisticated reporting and analysis, event managers are able to quantify the success of their events, gauge the satisfaction of the attendees, and make adjustments to improve future events. This proves particularly useful while planning large-scale events with diverse stakeholders or measuring fundraising efforts in event management for nonprofits.

Mobile Access

Modern-day event managers are usually always on the move, and hence mobile accessibility is an essential feature in any event management software free or commercial. With mobile applications, you can view event information, handle registrations, and monitor attendee activity in real time. This is especially handy for corporate event managers with the need to organize several teams while shifting venues.

Integration with Other Tools

The majority of contemporary event management applications support integration with leading solutions such as CRM platforms, payment systems, and social networks. This provides seamless data syncing across tools and allows for the effortless processing of event marketing, guest management, and monetary transactions.

Volunteer and Staff Management

For non-profit event management software, volunteer and staff management is frequently a major necessity. The software can be used to monitor volunteer hours, distribute tasks, and communicate with staff, allowing for efficient event operation.

Explore World’s Best Event Management Apps And Companies With Hitech Hub!

The best event planning and management apps, like mentioned above, offer powerful tools to streamline your events. From simple gatherings to large conferences, using the right app will make managing logistics, ticketing, and promotion a breeze. If you want to develop the event management app then Hitech Hub can help you to find the most reliable event management app development companies in India. Explore these top-rated companies today with Hitech Hub and elevate your event planning to new heights!